Power BI Reports Scheduler (PBRS) is a Windows server-based application designed to automatically export and deliver Power BI and Microsoft Sequel Server Reporting Services (SSRS) reports on a time-based or event-triggered schedule basis.  It is an on-premise reporting solution that allows users to automate filtration, distribution, and delivery of power BI reports and dashboards. 

Here we discuss the different types of PBRS reports, the solutions it provides, as well as the benefits of using these reports, so businesses can better leverage data insights with convenience to make better organizational decisions in a timely manner. 

Types of PBRS Reports

PBRS reports are a  set-and-forget report delivery system that delivers reports in a wide range of filtered forms. It’s a comprehensive set of job types that gives businesses the power to automate delivery in Power BI and SSRS.  You can set automated daily, weekly, monthly, quarterly, or annual reports. There are even customizable scheduling frequency options available.  Businesses can also automate reports based on event triggers such as database value, database modification, or unread emails in the post office protocol mailbox.

Here is a more in-depth look at the different scheduling types of PBRS reports and how/when businesses would use them:

• Single Report Schedules: These generate report schedules during specific intervals, i.e. daily, weekly, etc. It can deliver exported files to one or more destinations, such as email, fax, printer, etc. 
• Package Report Schedules: Deliver package reports during specific intervals and to one or more defined destinations. An example could be a monthly report containing individual reports compressed into a single digital file, email, Excel Spreadsheet, etc.
• Automation Schedules: With PBRS’ custom tasks, companies can write and execute process automation scripts, macros, or workflows. They can even use this schedule on its own or as part of a larger automation solution. 
• Event-Based Schedules: With event-based schedules, companies can immediately respond to client or organizational needs by firing off automated reports or scripts when a particular event occurs. 
• Event-Based Packages:  Businesses can run a package of event-based schedules together at a specified time or order. They can use event-based packages to ensure conditions are complete before exporting reports. 
• Data-Driven Schedules: Let data be the driving variable behind all of your business’s reporting requirements to best determine the deliverable frequency, destination, format, etc. 

With PBRS, businesses can pick and choose delivery destinations, such as email, folder, database, FTP/FTPS, fax, SharePoint, and more. Not to mention, the reports support PDF, XLS, CSV, DOC, and TIF formats. A PBRS solution provides custom tasks to create automation scripts and workflows. Additional functionalities include multi-threading, clustering, remote administration, report history snapshots, scheduled system backups, and Windows service scheduler. 

For businesses looking to invest in PBRS reports, the solution is available on a one-time payment model with an annual maintenance fee. Support is also provided via email and an online ticketing system.

What is the Benefit of Scheduling PBRS Reports? 

Automated report scheduling helps streamline information delivery as well as can help you optimize the running of many reports on your network, for example, during off-peak hours or larger than usual workloads. Developers can even add automated processes like delivery and report scheduling.  Other key PBRS benefits include:

Simplicity

With an SSRS scheduling tool, distributing PBRS reports no longer has to be a painstaking task. The tool makes scheduling simple and easy.  All you have to do is indicate your report frequency and determine your output, such as Microsoft Word, Excel, Acrobat, etc. Businesses can also easily decide where they want their reports delivered, i.e printer, fax, Dropshare, SharePoint, and more. Once you set your preferences, the SSRS scheduling tool takes care of the rest, delivering your reports on time every time. 

Scalability

Beyond its functionality, PBRS can extend its capabilities to satisfy a business’s needs as it evolves and changes over time. There is a wide range of functions that PBRS can easily scale, including system monitoring, clustering, housekeeping, multi-threading, and much, much more.  You can have peace of mind knowing no matter where your business goes, PBRS will be right there with you. 

Customizability

Not only is PBRS simple and scalable, it is also incredibly customizable. Each business is different, with a different set of needs and goals. Create schedules based on a specific date, event trigger, or frequency. You can also set a custom frequency report to your liking. You can even run your reports based on specific events. PBRS customization enables it to fit within any business model. It’s essential for reports to run on time when you want, which is why the customization aspect is so important. 

Real-Time Insights

One of the largest benefits of SSRS scheduling is access to real-time data insights. Particularly for large businesses, managing data quickly and effectively can be a real struggle. Not only that but utilizing the data in a way that generates real value for the company.  When executives have access to reliable real-time insights, they are better positioned to make short-term and long-term business decisions that positively impact the company. 

Learn More on How the Types of PBRS Reports Can Impact Your Business

In today’s globalized business environment, maintaining that competitive edge is a continuous struggle. That is why more and more businesses are relying on PBRS reports to automatically and accurately distribute important information across their organization. When executives and employees have easy access to reliable information, they are better equipped to handle any changes and strategically prop themselves up for the future.